Please do not endanger yourself or others, take any unnecessary risks or break any laws when creating any content you may share or submit to SWNS.
Terms & Conditions for Contributed Content
These terms and conditions (Terms) set out the basis on which you agree to share or submit your own original text, photographs, graphics, audio or video content or other material (Contributed Content) to South West News Service Limited (trading as SWNS).
Please read these Terms carefully before providing any Contributed Content to SWNS, as SWNS cannot for operational reasons guarantee that any Contributed Content will not be published before you have had a chance to change your mind. If you do not agree with these Terms, then you should not share or submit any Contributed Content to SWNS.
If you have any questions about these Terms, please contact the SWNS Picture Desk by email at firstname.lastname@example.org or by phone on +44(0)117 906 6550.
Ownership of Contributed Content
a. When you share or submit any Contributed Content to SWNS you are granting SWNS a licence to use your content in any way that SWNS may reasonably decide, in any form or media and throughout the world for the duration of this contract (for Termination, see clause 6). This includes, without limitation, the right to sell, distribute and publish the Contributed Content (including, without limitation, on the SWNS website and on our YouTube and syndicated channels). You also agree that SWNS may grant further licences to other parties (including, without limitation, other news agencies and media outlets) to use the Contributed Content on similar terms.
b. You confirm that the Contributed Content belongs to you, you are the copyright holder, and that you have the right to share or submit the Contributed Content to SWNS. You also confirm that the content or information you have provided to SWNS is truthful and factually correct. Provided you are the owner of the Contributed Content, you will continue to own all copyright and other similar rights in the Contributed Content.
c. Unless agreed otherwise in writing, the above licence is granted by you on a non-exclusive basis. However, you will assist SWNS in monetising this content if you do not share or submit the Contributed Content to any further digital or printed publications, social media platforms or other news organisations or rights agencies.
d. You acknowledge that SWNS will have the right to take legal action against anyone who infringes the above rights; however SWNS will not be obliged to do so.
e. By submitting your pictures to SWNS, you confirm this content is not currently subject to any existing licence agreement with any other third party which would prevent you from entering in to this contract. This includes existing agreements with digital or printed publications, licensing agencies, news agencies or any other distributors of media content.
a. SWNS agrees to pay you a fee for every use of the Contributed Content that was licensed by SWNS. Normally the fee paid to you is 50% of the license fee, if and when the content is licensed as part of a package of content you will receive a share proportional to the amount of your content in that package. This includes sales to newspapers, websites, magazines, social media platforms, TV stations and TV production companies.
c. If SWNS agrees to pay you for any Contributed Content on a syndicated basis, SWNS will use its reasonable efforts to pay any sums to you within 28 days of SWNS receiving payment from such party. You will only be entitled to receive any payment for any syndicated Contributed Content for as long as SWNS receives any payment.
d. SWNS will use reasonable efforts to provide you with details of any sales of the Contributed Content when processing any payments due to you, however for operational reasons it is not SWNS policy to provide you with copies of any invoices received by SWNS for any Contributed Content.
e. SWNS will make any payments due to you by cheque (to the postal address provided by you) or by bank transfer (to the bank account number and sort code provided by you).
f. Sometimes, there are reasons why SWNS cannot offer any payment for Contributed Content, for example, if this would breach anti-bribery and anti-corruption laws or this would breach the Independent Press Standards Organisation (IPSO) Editors’ Code of Practice.
G. You will be responsible for paying any tax and/or National Insurance that you are due to pay to HMRC arising out of any payment you receive from SWNS. If you are VAT registered you will need to let SWNS know and invoice us for your payment.
3. Standards and editorial control
a. You confirm that the Contributed Content is not illegal or unlawful in any way and has not been the subject of any actual or threatened court or other legal proceedings. In particular, you confirm that the Contributed Content is not defamatory and does not infringe anyone else’s rights (including privacy rights).
b. You also confirm that you have the consent of anyone who is identifiable in any Contributed Content or the consent of their parent/guardian if they are under the age of 16.
c. SWNS reserves the right to cut, crop, edit or otherwise modify the Contributed Content in any way for editorial and operational reasons. SWNS also reserves the right, without any liability to you, to remove any Contributed Content if SWNS believes or is notified that any Contributed Content does not comply with these Terms.
4. Publication and credit
a. SWNS does not guarantee that it will use any Contributed Content or that any of the parties that it has licensed to use any Contributed Content will publish it.
b. SWNS will distribute your Contributed Content with a byline in the format “SWNS/[Your Name]" unless you request otherwise; however the final discretion lies with the publisher and SWNS therefore cannot guarantee that you will receive credit for any Contributed Content.
5. Changes to these Terms
Please note that SWNS may change these Terms at any time at its sole discretion and SWNS reserves the right to do so without your consent. Any revised terms and conditions will be applicable at the time of sharing or submitting any Contributed Content. Please ensure that you review these Terms regularly as you will be deemed to have accepted a variation if you continue to share or submit Contributed Content to SWNS.
a. This agreement commences on the date it is signed and shall continue until either you or SWNS terminates it in writing.
b. Either you or SWNS may terminate the agreement at any time provided that written confirmation is given with at least 48 hours’ notice.
c. Upon termination, the rights granted by you to SWNS as outlined in section 1 above will cease.
d. Upon termination, SWNS will cease to distribute, sell or publish the content and will cease all marketing activity around the content.
e. Upon termination, SWNS will use all reasonable efforts to notify users of the content that it no longer holds the licensing rights.
f. SWNS will retain all revenues earned prior to the termination date.
g. SWNS will pay all revenues due to you under the terms of this licence that were accrued prior to the termination date.
h. Licensing rights for the period prior to the termination date cannot be transferred by you to another party or licensing agency.
7. Other important terms
a. SWNS is the trading name of South West News Services Limited, a limited company registered in England and Wales under company number 6561578 having its registered office at Media Centre, Emma-Chris Way, Filton, Bristol BS34 7JU, United Kingdom.
b. When these Terms refer to any matter being agreed “in writing”, this will include e-mail.
c. SWNS may transfer its rights and obligations under these Terms to another organisation, but this will not affect your rights or SWNS’ obligations under these Terms.
d. These Terms and the agreement that they create is between you and SWNS. No other person will have any right to enforce these Terms.
e. Each paragraph of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful or enforceable, the remaining paragraphs will remain in full force and effect.
f. If SWNS fails to insist that you perform any of your obligations under these Terms, or if SWNS does not enforce its rights against you, or delays in doing so, that will not mean that SWNS has waived its rights against you and will not mean that you do not have to comply with those obligations. If SWNS does waive a default by you, it will only do so in writing, and that will not mean that SWNS automatically waives any later default by you.
g. Any dispute or claim arising out of or in connection with these Terms will be governed by English law. You and SWNS both agree that the courts of England and Wales will have non-exclusive jurisdiction to settle any disputes or claims.